Privacy Policy
Privacy Policy
Your trust is the foundation of everything we do. This policy describes, in clear, straightforward terms, how we collect, protect, and handle your personal data when you book a session, visit our studio, or interact with our website.
Last updated: July 1, 2026
Neil Taylor Photography is fully committed to compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are (Data Controller)
For the purpose of UK data protection regulations, the data controller is Neil Taylor Photography, operating from our professional studio located at:
Address:
132 Millfield Road, West Kingsdown, Sevenoaks, Kent TN15 6BX
Telephone: 07368 490085
Email: [email protected]
2. Information We Collect
We collect and process various categories of personal data, including:
Identity & Contact Details
Name
Business title
Billing address
Phone number
Email address provided via booking forms or emails
Photographic Images
Raw and processed high-resolution portrait photographs taken during your booked studio session.
Under GDPR guidelines, these images constitute personal data.
Transaction Records
Billing summaries
Invoice schedules
Session deposits
We do not store or process card numbers directly. All payments are handled securely by certified third-party payment providers.
Technical & Analytics Data
IP address
Device types
Screen resolution
Browser configuration
Page views
Scrolling durations recorded anonymously via analytics tags
3. How We Use Your Data & Lawful Bases
We process your personal information under the following lawful bases:
Contractual Necessity
To fulfil our agreements with you by:
Scheduling portrait sessions
Capturing photographs
Editing images
Delivering final digital galleries
Consent
To:
Deploy non-essential cookies (such as analytics software)
Publish portfolio portraits on our website or social media (only with your explicit permission)
Legitimate Business Interest
To:
Maintain security logs
Respond to enquiries
Track studio performance
Compile statistics
Improve your website experience
4. Retention & Image Storage
Your privacy is protected by robust security measures.
Contact Forms & Communications
Standard email correspondence is retained for 24 months to support future bookings or enquiries.
Portrait Master Files
Finished master portrait files are securely stored in offline backups for 5 years.
If you would prefer your images to be permanently deleted after delivery, please contact us.
Unselected Proof Images
Unselected preview and RAW files are normally deleted 90 days after your final image approval.
5. Cookies Policy
This website uses cookies—small text files stored on your device.
Essential cookies are used to ensure the website functions correctly.
Non-essential analytics cookies (including Google Analytics and Microsoft Clarity) are only loaded with your consent.
These cookies collect anonymous information such as:
Popular pages
Scroll depth
Loading performance
This information helps improve the website without identifying individual visitors.
6. Third-Party Sharing
We never sell, rent or distribute your personal information or photographs to marketing companies.
We only share information with trusted GDPR-compliant providers necessary to deliver our services, including:
Cloud-based client proofing systems
Secure payment processors
Transactional email providers
Google services used to analyse website performance
7. Your Legal Rights under GDPR
Under UK GDPR you have the following rights:
Right of Access (SAR)
Request a copy of all personal information and photographs we hold about you.
Right to Rectification
Request corrections to inaccurate information such as:
Name
Telephone number
Billing address
Right to Erasure ("Right to be Forgotten")
Request the permanent deletion of your emails, photographs and other personal data from our systems.
Right to Restrict or Object
You may:
Withdraw consent for portfolio use
Opt out of newsletters or marketing communications
To exercise any of these rights, please contact us by email.
There is no charge for making a request, and verified requests will normally be completed within 30 days.
If you believe your information has been handled incorrectly, you have the right to complain to the UK Information Commissioner's Office (ICO).
Website: ico.org.uk
Privacy Questions?
If you have any questions about this privacy policy, image security, or your personal data, we are always happy to help.
Get in Touch
Email Us
Or speak with Neil directly by telephone.